How To Export Sales Navigator Lead Lists To Excel in 2026?

Sales professionals know the value of data, but it often comes with a trade-off.

High-quality data can increase sales productivity by 25%, but equally, sales professionals “waste” as much as 27% of their time on non-selling activities.

It’s a fine line to walk between feeling productive and being efficient.

LinkedIn Sales Navigator can be a game changer. That’s why 700,000 sales professionals leverage the platform to identify strong prospects, scale outreach, and build lead lists.  

Yes, Sales Navigator has no native functionality to export lead lists, either directly into a CRM or into Excel, not unless you have the budget to spend $1600 a year per seat.  

Sales teams are spending (wasting) hours moving data between platforms.

But there are solutions, and in this article we’re going to walk you through exactly how you can export leads from Sales Navigator into Excel or a CSV in just a few clicks. 

In this article we are going to walk you through how to export both lead lists and account lists and tell you everything you need to know about exporting data from Sale Navigator into Excel.

In this article, I’m going to cover:

1. How To Export Lead Lists from LinkedIn Sales Navigator?
2. How To Export Account Lists from LinkedIn Sales Navigator?
3. What Data Can You Export From Sales Navigator?
4. Does LinkedIn Limit Sales Navigator Extractions?
5. Can I Export LinkedIn Sales Navigator Leads To My CRM?
6. How To Build A Prospecting List?
7. How to Write Icebreakers with AI?

Let’s get into it.

How To Export Lead Lists from LinkedIn Sales Navigator?

It’s important to use safe LinkedIn scraping tools, like Evaboot, to export LinkedIn Sales Navigator lists to Excel.

To export Sales Navigator lead lists, follow this step-by-step guide:

1. Create an Evaboot account
2. Download the Chrome Extension
3. Select your Sales Navigator lead lists
4. Name and launch your export
5. Download your cleaned list

Once installed, the “Export Leads” button will appear at the top of your lead lists.

Click on it to export your leads and their contact information into a spreadsheet.

With this data, you can use multichannel outreach.

This will help you reach new prospects in many ways.

1. Create an Evaboot account

Step 1 is to create an account on Evaboot.

Once you’ve created your account, click on “Get Chrome Extension” to download it from the Chrome Web Store.

2. Download the Chrome Extension

When on the Chrome Store page, click “Add to Chrome” to install the extension.

You’ll be automatically redirected to Sales Navigator. A popup will show you where the button is located.

3. Select your Sales Navigator lead list

Once the Chrome extension is installed, go to the list of leads you want to export. It can be:

1. Lead Searches
2. Lead Lists
3. Account Searches
4. Account Lists
5. Saved Searches

Evaboot handles all the use cases.

The “Export Leads” button is at the top of these LinkedIn Sales Navigator pages.

You can export specific tabs in your lead lists, such as “Changed jobs in the past 90 days.”

4. Name and launch your export

When you click “Export with Evaboot” you will be redirected to the Evaboot app.

Choose whether you want to find emails for these leads.

Give a name to your export and click on “Export leads”.

The estimated end date will appear on the left right after launching the export.

Evaboot will export all these leads in real-time.

That makes your lead generation process GDPR-compliant, in opposition to using databases.

5. Download your cleaned list

After the extraction is done, you will get an email. This email will have a link to download your lead list in a CSV file.

Choose the list type that you want to download. And you’re done.

Evaboot does much more than export your list. It also cleans all the names and company names of your LinkedIn contacts.

The data on LinkedIn is not clean.

Cleaning data from your sales navigator export can take hours if you do it manually.

Hopefully, the Evaboot cleaning algorithm takes care of all this work for you by automatically cleaning:

1. First names
2. Last names
3. Company names
4. Job titles

Nobody wants to spend hours cleaning Excel files. Better let robots do this boring job.

You will often find false positives in your LinkedIn Sales Navigator search results.

Even if you’re using super precise LinkedIn boolean search operators.

You will frequently find leads that don’t match the search filters you chose in the Sales Navigator search engine.

That’s why many people spend hours double-checking their search results manually.

This is a painful task, but it’s no problem.

Evaboot is the best Sales Navigator scraper.

Our algorithm checks your leads twice to make sure they fit your search filters.

In this export, there’s a column named “No Match Reasons.”

This column tells you if your leads really match your search filters.

If they don’t, we will explain why. In this example, the leads have the wrong title.

The initial search was for growth marketers.

To reduce false positives in your Sales Navigator searches, check out our full Sales Navigator tutorial.

How To Export Account Lists From Sales Navigator?

You cannot export account lists directly from LinkedIn Sales Navigator. However, you can use a LinkedIn scraper like Evaboot.

Download the Evaboot Chrome extension, go to your account list or search, and click the “Export with Evaboot” button.

This is what it will look like for account lists.

And this is what it will look like for account searches.

When you export account lists from the Sales Navigator with Evaboot, you get the following:

• Company Name
• Company Website
• Industry
• Specialties
• Employee Count
• Employee Range
• Location
• Company Linkedin URL
• Company Type
• Year Founded
• Company Profile Picture
• Company Description

Evaboot’s cleaning and filtering algorithms also clean and filter all this data.

That being said, lead data is not static.

B2B data decays by 2.1% per month, meaning 22.5% of your exported leads could be outdated within a year. Job titles change, companies evolve, and outdated information leads to wasted outreach efforts.

To solve this, Evaboot offers LinkedIn profile URL Enrichment: a tool allowing you to upload Linkedin URLs stored in your CRM to enrich your LinkedIn contacts with Sales Navigator data.

How it works:

1. Log in to your Evaboot account and go to the “URL Enrichment” feature.
2. Upload an old list of LinkedIn or Sales Navigator URLs.
3. Name your CSV file
4. Launch enrichment.
5. Wait a few minutes while the data updates, then download your refreshed list as a CSV file.

And here you go!

We recommend updating your lead lists every 3-6 months to maintain accuracy. This ensures your database stays fresh, relevant, and effective—so your sales efforts never go to waste.

For a visual step-by-step guide, check out the video tutorial:

What Data Can You Export From Sales Navigator?

4 data points you can export from LinkedIn Sales Navigator:

1. LinkedIn Profiles Data
2. LinkedIn Company Pages Data
3. Emails
4. Phone Numbers

1. LinkedIn Profiles Data

When Evaboot extracts lead lists from Sales Navigator, it exports a ton of lead information. The more info you get, the more efficient LinkedIn outreach strategy will be.

Every time you export lists with Evaboot, you get the following:

• Profile URL
• Job title
• Job description
• First name
• Last name
• Headline
• Location
• Profile picture’s URL
• Years in position
• Number of LinkedIn connections
• If the prospect is Open Profile
• If the prospect is a Premium Member
• If the prospect is Open To Work

You can use this data to create a full profile of your leads. This can help with your CRM, cold emails, or LinkedIn prospecting campaigns.

Knowing if your prospects are Open Profiles is useful because, in that case, you can send them free InMails.

More on that in this video:

2. LinkedIn Company Pages Data

Unlike many scraping tools, Evaboot does not only extract LinkedIn profile information. We also export all the data available on their company page for all the leads.

This includes:

• Website
• LinkedIn URL
• Employee Range
• The exact number of employees on LinkedIn
• Industry
• Company Size
• Location
• Type
• Creation date
• Description
• Specialties

Once you have all this LinkedIn data, you can open the Excel files or import them into Google Sheets to work on them.

3. Emails

If you want to add professional emails to your Sales Navigator export, click “With Emails” when launching the export.

You can also launch the email enrichment later by clicking “Find Emails” on the Evaboot dashboard.

Few minutes later, the pro emails will be added in your file:

Some LinkedIn profiles contain emails, but that is far from the majority. For 1st degree connections, you’ll find the email on the profile in 30% of the cases.

For 2nd and 3rd-degree connections, this number drops to 5%.

That’s why you can’t rely on scraping only to find emails from LinkedIn.

To get emails from LinkedIn Sales Navigator, Evaboot uses 3 different techniques:

1. Sales Navigator scraping
2. Web scraping
3. Pattern finding

To optimize the efficiency of any email finder, you need to provide the right data points.

All email finders will ask you for three key pieces of information to do their job correctly:

1. First Name
2. Last Name
3. Company Domain (Website)

Most people don’t always provide company domain, but this is a huge mistake. Providing the domain will increase verified email discovery by 10-20%!

If you don’t provide a website to an email finder, it will search Google to find the website for you.

If the company name you give is specific, like Welcome To The Jungle, the email finder will work well.

There are not many companies with that name, so it can easily find the right website.

If the company name is generic, like ABC Digital Consulting, many companies might have the same name. This means there could be many websites with that name, such as .co and .com .ai, .io, etc.)

The email finder won’t always find the correct domain name you’re looking for, and you’ll contact the wrong prospects. So, remember to always provide the websites to email finders.

Note that you can do the reserve and also find LinkedIn URLs from emails using other tools.

4. Phone Numbers

Only 0.5% of LinkedIn members chose to share their phone numbers with 2nd and 3rd degree connections.

That’s understandable, you don’t want to be harassed on the phone by any stranger?

That’s why you must use external databases to find phone numbers from LinkedIn Sales Navigator.

Once you export a list with Evaboot, you can upload it into Datagma Bulk Phone Finder.

Connect to Datagma and click on Search > File Upload > Mobile Phone Numbers Only.

There will be a column-matching step:

1. Select Prospect LinkedIn URL for the first field
2. Select Prospect Full name for the second field

Wait for the file processing to finish, and hundreds of phone numbers are added to your file.

You will only pay for phone credits when Datagma finds a phone number.

That’s it. You built a spotless lead list with phone numbers.

Does LinkedIn Limit Sales Navigator Extractions?

There are two limitations to be aware of when you export from LinkedIn Sales Navigator lead lists:

1. The Search Results Limitation
2. The Daily Extraction Limitation

1. The Search Results Limitation

This limit is in place because LinkedIn shows only 100 pages. Each page has 25 results on Sales Navigator. This means there are 2,500 prospects in total (25*100=2500).

LinkedIn has this limit to protect its database. It helps stop people who want to take all the data from LinkedIn.

If your Sales Navigator search has more than 2,500 results, you must split it into smaller parts. Use different search filters to see all the results.

The Function, Seniority, and Industry Filters can be used for that.

For the account search, the results are limited to 1000 accounts (40 pages of 25 accounts each).

2. The Daily Extraction Limitation

As you know, LinkedIn is not a big fan of automation and bots. Still, LinkedIn doesn’t have many salespeople who need them.

To protect your Sales Navigator account, you must respect the rules. LinkedIn has built technical systems to protect its database from abusive extractors.

Notes

Be careful if you use Evaboot + another tool. You will be able to export more than 2.5K leads, but this will really endanger your LinkedIn account.

Many powerful tools can help you export data from Sales Navigator.

But did you know you can also import data into Sales Navigator?

It’s possible if you have a LinkedIn Sales Navigator Advanced Plan. I’ve explained everything in this video:

Can I Export LinkedIn Sales Navigator Leads to my CRM?

A standard LinkedIn Sales Navigator subscription does not provide the functionality to integrate directly into CRMs like Hubspot and Salesforce.

This functionality is only available to Sales Navigator Advanced Plus account owners. 

This license has no public prices. You must go through Linkedin Sales Team to subscribe; however, prices are in the range of $1600 per seat, and many sales teams find this expense prohibitive.

So, if importing potential customers to your CRM is part of your lead gen process, you have 2 options.

If you have a lot of budget, buy the Sales Navigator Advanced Plus subscription.

If you don’t want to subscribe, you can still export the leads with Evaboot. Then, use the CSV import function to add the file you extracted.

Most CRMs, including Hubspot, Salesforce, and Pipedrive, offer this option, and that’s how our 1000s of subscribers import their leads into their go-to CRM, in just a few clicks.

Manual Workaround

If you don’t want to use a scraping tool, you could manually copy and paste lead data from LinkedIn Sales Navigator into an Excel spreadsheet.

It’s free, but it’s slow and painful.

Here’s how it works:

Step 1: Open a lead profile in Sales Navigator

Go to your Sales Navigator search or lead list and click on a lead to open their profile.

Step 2: Copy the data points you need

For each lead, manually copy the information you want to collect:

• First name and last name
• Job title
• Company name
• Location
• LinkedIn profile URL

Step 3: Paste into your Excel spreadsheet

Open your Excel file, create a column for each data point, and paste the information row by row.

Repeat this for every lead on your list.

Why Manual Exports Don’t Scale

This method works if you have 5 to 10 leads to collect. Beyond that, it quickly becomes a problem.

It takes 2-3 hours to manually copy and paste 100 leads, you can’t be sure the data is copied accurately, you won’t have emails, and the data won’t be clean or consistent. 

If you have more than a handful of leads to export, use a tool like Evaboot instead. You’ll get a clean, enriched spreadsheet in minutes instead of hours.

Best Practices for Lead Export and Management

Exporting leads from Sales Navigator is only half the job. Once you have the data, it’s important to manage the data aftwards.

Here are some of our tips for best practices: 

1. Clean Your Data Before Importing to Your CRM

Raw LinkedIn data is messy. You’ll find emojis in job titles, inconsistent company names, and formatting issues that break your CRM fields.

Always clean your list before importing it:

• Remove duplicate entries
• Standardize job titles and company names
• Check for missing fields like website or email

Evaboot’s cleaning algorithm handles most of this automatically when you export.

If you’re deciding to manually copy and paste, it’s important to review the data before trying to upload into your CRM

2. Always Include the Company Website

When enriching your list with emails, always make sure the company website column is filled in.

Email finders use the domain to find the right professional email. Without it, it becomes guesswork.

3. Refresh Your Lists Every 3 to 6 Months

B2B data decays fast. People change jobs, companies rebrand, and contact details go stale.

A lead list that was accurate 6 months ago could have 20%+ outdated records today.

Use Evaboot’s URL Enrichment feature to re-enrich your existing lists with fresh Sales Navigator data without having to rebuild your searches from scratch.

4. Stay Within LinkedIn’s Export Limits

LinkedIn limits Sales Navigator searches to 2,500 results. Trying to scrape beyond that in one go puts your account at risk.

If your search returns more than 2,500 leads, split it into smaller segments using filters like:

• Function
• Seniority
• Industry
• Geography

This keeps your extraction safe while still giving you access to your full target list.

5. Segment Your Lists Before Outreach

Don’t dump all your exported leads into one campaign. Segment them first by:

• Industry
• Company size
• Job title
• Geography

The more targeted your segment, the more relevant your message — and the higher your reply rate.

6. Always Verify Emails Before Sending

Even the best email finders don’t achieve 100% accuracy. Sending to unverified emails increases your bounce rate and damages your sender reputation.

Run your list through an email verifier before launching any cold email campaign to make sure you’re only contacting valid addresses.

Conclusion

Exporting leads from LinkedIn Sales Navigator to Excel doesn’t have to be a daunting task.

With the right scraping tools and techniques, you can manage your data easily. You can also integrate it with your CRM. This will help you improve your outreach strategies.

By following the steps outlined in this guide, you’ll be well on your way to maximizing your LinkedIn leads.

FAQ