How To Export Sales Navigator Lead Lists To Excel in 2026?

If you are reading this guide, you are likely one of the 700,000+ sales professionals using Sales Navigator to identify prospects.

You are also painfully aware that most Sales Navigator subscriptions don't allow users to export leads natively.

There’s no CSV export or Excel file to download.

Research conducted by Forrester found that using Sales Navigator produces an increased ROI of 312% over 3 years.

It's a critical tool for sales professionals.

So how do sales teams export their lists from Sales Navigator?

Essentially, there are 3 ways to export leads out of Sales Navigator:

We'll cover the manual method, and talk you through the Advanced Plus subscription as an option. But they're either time consuming or out of budget for many users.

For most sales teams, leveraging specialist tools like Evaboot is the best fit.

The process takes 5 minutes to set up and in this guide, I’m going to walk you through it.

How To Export Lists From LinkedIn Sales Navigator?

To export leads from LinkedIn Sales Navigator, you need to follow a simple 5 step process.

When you have finished, you will have a button in your Sales Navigator that allows you to export all your leads and accounts in 1 click.

To export Sales Navigator lists, follow this step-by-step guide:

1. Create an Evaboot Account

Click the Get Started button to register your account.

No complicated signup process, just an email and password is required.

Once you have created your account, you'll be invited to download a Chrome extension from the Chrome Web Store.

2. Download the Chrome Extension

Simply click "Add to Chrome" to install the extension.

Your Evaboot Chrome extension will download and install, and you'll be redirected to Sales Navigator. A popup will show you where the button is located.

3. Select Your Sales Navigator Lead List

Once the Chrome extension is installed, it's business as usual.

Build your lead lists or account lists and when you are ready, you just need to click the "Export with Evaboot" button, and we'll take care of the rest.

This is what you can export into a CSV or Excel sheet.

Evaboot handles all use cases. The "Export Leads" button can be found at different places in the top menu, depending on the view you are on, but it's always very easy to find.

You can export specific tabs in your lead lists, such as "Changed jobs in the past 90 days."

4. Name and Launch Your Export

When you click "Export with Evaboot" you will be redirected to the Evaboot app.

The first thing you'll need to do is name the export and click the launch export button.

You will be automatically redirected to the Evaboot app dashboard, where you'll be able to track the progress of your most recent export.

Evaboot exports leads in real time, so larger exports take longer. We export at a pace LinkedIn won't red-flag as a bot.

5. Download Your Cleaned List

As Evaboot is importing the list from Sales Navigator, it's simultaneously verifying emails for you.

The email column in the dashboard will show you how many emails were found for your leads. Click on the number and it will show you the results of the email verification process.

There are 3 statuses you need to be aware of:

Now it's a matter of exporting the list you created from Sales Navigator, either as a CSV or Excel (XLSX).

From here, you can now try to find missing emails using our email finder, add phone numbers, enrich with more data, or import to your CRM.

How To Schedule Recurring Sales Navigator Exports

An export is a snapshot of your leads.

However, the market is constantly changing. People change roles, companies hire, and new profiles become legitimate targets.

Additionally, data decays. Leads go stale.

The fix is to set up Evaboot's recurring exports.

You Need a Saved Search First

Recurring exports only work with Saved Searches, not with lead lists or one-off searches.

That's because the schedule needs a target that updates. A lead list is a fixed set of people you picked. A Saved Search is a set of filters, and Sales Navigator keeps matching new profiles against it.

To create one:

1. Go to the Leads tab in Sales Navigator and apply your filters
2. Click Saved searches in the top navigation
3. Click Save current search

Your search is now available under the Saved searches tab, and it will keep updating as new people match.

Setting the Schedule

1. Open your Saved Search in Sales Navigator and click Export with Evaboot
2. You'll be redirected to the Evaboot app
3. Before launching, select the recurring option and choose daily, weekly, or monthly
4. Launch the export

The schedule activates once the current export is paid for.

Once you have an active schedule, a Recurring tab appears in your dashboard. From there you can see upcoming runs, delete the next run, or cancel the schedule entirely.

Choosing a Cadence

Match the interval to how fast your segment moves, not to how often you'd like a new file.

It's overkill to schedule daily runs on a segment that adds four people a month. You'll burn credits and spend more time merging files than prospecting.

How To Open Your Sales Navigator Export in Excel

Evaboot gives you two download formats: XLSX and CSV.

To open your Sales Navigator list in Excel, choose XLSX.

It opens with one click, keeps your columns intact, and handles accented characters and emojis without any setup.

Most CRMs and outreach platforms accept both, so you are in good shape.

How You Can Open a CSV Export in Excel

If you've ever opened a CSV file in Excel, you've probably seen one of these:

Double-clicking to open a file requires Excel to guess the encoding and the separator. It often guesses wrong.

If you import the CSV into Excel instead, you can set the encoding and separator yourself.

Import a CSV Correctly (Windows)

Import a CSV Correctly (Mac)

The exact dialog varies between Excel versions on Mac, but the two settings you need are always the same: UTF-8 and comma.

How To Clean Your Export in Excel

Your file is readable. Now it needs to be usable. Here are 4 processes you need to consider when preparing your Sales Navigator list export for import into your CRM.

1. Remove Duplicates After Merging Split Searches

If you split a large search into segments to get around the 2,500 cap, you will want to merge those files together.

Unfortunately, the filters on Sales Navigator aren't perfect. I'll explain more fully later in the article when discussing false positives.

The result is, when you split a list and merge it together, you can expect the same lead to appear in more than one file, so now you have duplicated leads to clean.

Merge your exports into a single sheet, then:

2. Filtering Leads That Don't Match Your Search

Every Evaboot export includes a No Match Reasons column. When we verify your export, we flag leads that slipped past your Sales Navigator filters.

Simply apply a filter to that column.

Either delete the flagged rows, or move them to a second tab to review later.

3. Trimming Columns Before Importing

Your export has around 55 columns. That's a lot of data to map when you first import into your CRM.

Some CRMs will ignore the fields that aren't relevant. Others might get confused and the import data gets corrupted.

If you feel not all the data is relevant, it's a good habit to delete the columns you won't use.

It removes any future complications when uploading the leads to your CRM.

4. Ensuring ID Columns Are Formatted as Text

Long numeric IDs (company and lead IDs) can be read as numbers, and therefore formatted as scientific notation.

The fix is simple. Format those columns to Text either during the import to Excel, or before you export into your CRM.

Cleaning the Data After Export

The data from LinkedIn is not always clean. You can find missing information, mis-formatted data, emojis, characters from other languages etc.

That data is likely to break the import if it's uploaded without being cleaned. And where's the value in uploading data if it's missing information?

The traditional process would be to check and fix the data manually, before uploading it.

Now Evaboot does it for you.

The Evaboot cleaning algorithm takes care of all this work for you by automatically cleaning:

Your time is better spent in front of prospective clients.

Dealing With False Positives

In Sales Navigator exports, false positives can appear in your search results that don't actually match the filters you applied when searching in Sales Navigator.

For example, a profile that mentions a keyword in a past role rather than a current one.

You will regularly find false positives in your LinkedIn Sales Navigator search results.

To be honest, even if you're using super precise LinkedIn boolean search operators you can still find the odd false positive.

It's the nature of the beast.

Before tools like Evaboot, sales professionals would spend hours double-checking their search results manually.

Now, our algorithm checks your leads twice to make sure they fit your search filters.

Evaboot exports have a column named "No Match Reasons." This column tells you if your leads really match your search filters.

If they don't, the export will have an explanation, the most common being wrong job title "wrong title".

If you want to reduce the number of false positives, now would be a good time to check out our full Sales Navigator tutorial.

How To Export Account Lists From Sales Navigator?

Similar to leads, LinkedIn Sales Navigator has no native account-list export.

Use the Evaboot Chrome extension: install it, navigate to your account list or search, and click 'Export with Evaboot' to download a clean CSV instantly.

This is what it will look like for account lists.

And this is what it will look like for account searches.

When you export account lists from the Sales Navigator with Evaboot, you get the following:

Evaboot's cleaning and filtering algorithms also clean and filter all this data.

What Data Can You Export From Sales Navigator?

4 categories of data you can export from LinkedIn Sales Navigator:

We'll walk you through profile and company page data, and emails, and we'll tackle phone numbers later in the guide.

1. LinkedIn Profiles Data

When Evaboot extracts lead lists from Sales Navigator, it exports a ton of lead information. The more info you get, the more efficient your LinkedIn outreach strategy will be.

More and more sales professionals are leveraging data enrichment to identify opportunities, personalize outreach and prioritize prospects.

The Evaboot LinkedIn Sales Navigator exports include:

This is the first step to enriching your lead data, and it provides users a more complete picture of their prospects.

Knowing if your prospects are Open Profiles is useful because, in that case, you can send them free InMails.

2. LinkedIn Company Pages Data

Evaboot not only extracts LinkedIn profile information. We also export all the data available on their company page for all the leads.

The data you are able to extract from company pages includes:

Once you have all this LinkedIn data, you can open the Excel files or import them into Google Sheets to work on them.

3. Emails

Evaboot exports and verifies emails when you export your lists from Sales Navigator.

But the quality is dependent on how accurate LinkedIn profiles are.

Recent data suggests that 30% of emails are business emails (not personal emails) and available for export.

For 2nd and 3rd-degree connections, this number drops to 5%.

That's why you can't rely on scraping only to find emails from LinkedIn.

To find up-to-date emails for your leads, Evaboot uses 3 different techniques:

For any email finder to be effective, you need to provide the right data points.

Any email finder worth its salt will require three critical pieces of information to provide you with the right email addresses:

Does LinkedIn Limit Sales Navigator Exports?

Yes. LinkedIn limits your ability to build and export lead lists in 2 ways.

1. The Search Results Cap: 2,500 Leads

Sales Navigator shows a maximum of 100 pages, at 25 results per page.

That's 2,500 leads per search.

Account searches are capped at 1,000 accounts (40 pages × 25).

If your search returns more than 2,500 results, split it into segments that each land under the cap, then merge the exports.

The filters that segment most cleanly are:

2. The Daily Extraction Cap

LinkedIn doesn't publish a daily limit. However, it monitors extraction volume and pace.

Accounts that move too fast or behave abnormally can get flagged or restricted.

From our experience pace matters as much as the volume.

Pulling 2,000 leads in an afternoon will be analyzed differently from exporting the same 2,000 leads in ten minutes.

What actually gets accounts restricted

Avoiding Account Restrictions

Some other tools visit each profile individually and export the profile. That's why you will find 150 profile-visits-per-day limits.

It's a safe option, but it's painfully slow.

Evaboot works differently.Evaboot works in your browser. When you click "Export Leads" it exports the results rendered in your browser.It does this:

Evaboot avoids:

Combined, this essentially mimics your own usage, and our real-time exporting means we avoid any red flags to LinkedIn.

How To Export Sales Navigator Leads For Free

In short, the free method is to manually copy-paste into an Excel or Google Sheet, then into your CRM.

It's fine for a limited number of leads, but if you are a sales professional, working with 100s if not 1000s of leads, manually adding them is just not going to cut it.

Can I Export LinkedIn Sales Navigator Leads to My CRM?

LinkedIn Sales Navigator offers direct integrations with CRMs like HubSpot and Salesforce. However, integrations are only available for Sales Navigator Advanced Plus account owners.

This subscription level has no public prices. You must go through LinkedIn's Sales team to subscribe to that one. However, we've found that unofficially, pricing starts at around $1,600 per year, per seat.

So, if importing potential customers to your CRM is part of your lead gen process, you have 2 options.

In terms of integrations, Evaboot currently has a HubSpot integration. Here's our HubSpot integration guide.

For other tools you'll need to use a 3rd party connector.

How To Enrich URL Data

Evaboot offers URL Enrichment: a tool allowing you to upload LinkedIn URLs stored in your CRM to enrich your LinkedIn contacts with Sales Navigator data.

How it works:

The sweet spot is to update or refresh your data every 3 months, which shouldn't be an issue if you have automated the process.

This ensures your database stays fresh, and your sales team don't waste effort contacting the wrong prospects.

For a visual step-by-step guide, check out the video tutorial:

Comparing Alternative Sales Navigator Export Tools

Evaboot isn't the only option for exporting Sales Navigator leads. Here's how it stacks up against the most common alternatives:

When to choose Evaboot:

You need clean, filtered lists with emails included. You're running outbound at scale (500+ leads/month) and don't want to spend hours cleaning CSVs.

When to choose an alternative:

• Phantombuster: You're automating workflows across multiple platforms (e.g., scraping LinkedIn + Instagram DMs).
• Wiza: You already have clean Sales Navigator lists and only need email enrichment.
• Linked Helper: You're running high-volume automation campaigns and accept higher account-risk tradeoffs.
• Skrapp: You're testing Sales Navigator for the first time and only need 50–100 leads.

Most prospectors start with a simple tool like Skrapp, hit data-quality issues, then upgrade to Evaboot for the cleaning algorithms and email waterfall.

Exporting and Verifying Phone Numbers

LinkedIn isn't a great platform for obtaining phone numbers. Research suggests that only 0.5% of LinkedIn members choose to share their phone numbers with 2nd and 3rd degree connections.

People are far more protective of their phone number.

You will need to use external 3rd party databases to find phone numbers from LinkedIn Sales Navigator.

In this example we are going to use Datagma, a well-established and trusted bulk phone finder, with an API.

There are 2 solutions I want to share with you.

Solution 1: Manually

The traditional workflow is to:

• export the leads from Evaboot, in a CSV or Excel file,
• upload them into Datagma.
• Click find phone numbers.

Datagma will do its magic, use the data you've provided from your Evaboot and hunt down phone numbers. When it's finished, it will provide you with a CSV.

From there, you have 2 options.

1. You can export the list of leads with verified emails (thanks to Evaboot) and phone numbers (thanks to Datagma), and upload it into your CRM.

2. Alternatively, you can connect Datagma directly to your CRM. If you're using HubSpot, Datagma has a direct integration. If you use a different CRM, you'll need to connect via API or a 3rd party tool like Zapier.

Solution 2: Automate the process

If phone numbers are an important part of your business, set up this workflow and you will be able to populate leads from LinkedIn with telephone numbers automatically.

The process will take 1-2 hours to set up, based on your technical know-how. It's not complicated, and once it's done, you will have a complete workflow that has connected:

LinkedIn Sales Navigator => Evaboot => Datagma => CRM

Step 1: connecting LinkedIn and Evaboot

We've already covered this. If you've followed the workflow in this article, you have your leads inside Evaboot, ready for step 2.

Step 2: connecting Evaboot to Datagma

Evaboot and Datagma don't talk to each other directly.

You will need an automation tool sitting between the two platforms.

The two most popular options are Zapier and n8n.

If you aren't very technical then Zapier is the best tool for you. n8n has a higher learning curve, and is not designed for beginners.

Evaboot connects to these tools using webhooks.

We have full walkthroughs for both:

These guides explain it fully, you'll know you've finished when you are given a URL from Zapier or n8n to paste into Evaboot under Integrations → Webhooks.

It will run a quick test to confirm the data is flowing, and you're good to move to the next step.

Step 3: connecting Datagma

Now your leads are inside Zapier or n8n the next step is to add Datagma. Then you can start finding phone numbers for your leads.

Step 4: push everything into your CRM

The final step is to use Zapier (or n8n if you've decided to go down that route) to push the lead (now with verified phone numbers) into your CRM.

Zapier has integrations to Salesforce, Pipedrive and pretty much every other CRM and outreach platform. So the enriched contact, phone number included, lands in your pipeline automatically.

No CSV downloads. No copy-pasting between tabs.

Most CRMs and Datagma publish their own setup guides and videos.

Now you have a complete workflow. You've identified leads in LinkedIn Sales Navigator, exported those leads, verified or found email addresses, added phone numbers and pushed those leads into your CRM.

Not bad for 1-2 hours of work, and now every time you identify new leads, you'll have the entire process automated.

What To Do With Your Exported Leads

Now you are able to export leads, but exporting leads is not the finish line. Every sales professional will have a clear strategy for how they most effectively use their leads.

Cold email. With verified emails plus job title, company size and industry, you can use AI to create personalized icebreaker emails. Here are our cold email best practices.

LinkedIn outreach. Every row has a profile URL, so you can work the list without searching for anyone. Tip: We've identified those leads that have an open profile, these accept free InMails.

Multichannel. Engage on LinkedIn, then follow up by email a few days later. Your export provides you with all the information you need to run this type of campaign effectively. Read more in our guide to sales outreach strategy.

Prioritizing. Sort before you start. You are able to prioritize these leads based on buying signal triggers, allowing you to invest time in the leads most likely to be ready to make a buying decision.

Frequently Asked Questions