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LinkedIn is a powerful platform for finding and connecting with potential leads, customers, candidates, or partners.
That is why sometimes, you may want to export your LinkedIn search results to Excel for further analysis, sorting, or importing into other tools.
How can you do that?
In this article, I will show you how to export LinkedIn search results to Excel using different methods and LinkedIn scraping tools.
I will also explain why you may want to do this and what benefits you can get from it.
Let’s get started.
Can you export LinkedIn search results to Excel?
The short answer is yes, but not directly from LinkedIn.
LinkedIn does not offer a built-in feature for exporting search results to Excel files for regular users.
However, you can use third-party data scraping tools, browser extensions, or specialized software to extract search results and export them to an Excel sheet.
You must be cautious when using these extractors, as they may violate LinkedIn’s terms of service or user agreement.
3 Benefits of Exporting LinkedIn Search Results
Exporting LinkedIn search results to Excel spreadsheets can have many benefits for different purposes and goals. Here are some of them:
- Build lead lists
- Update your CRM contacts
- Find Candidates
1. Build lead lists
If you are a marketer, salesperson, or business owner, you can use LinkedIn to find and connect with potential customers and customers in your niche or industry.
When you export leads from LinkedIn search results to Excel, you can build lists of qualified prospects for your LinkedIn outreach campaigns.
You can then use this list to reach out to them on LinkedIn via lead generation campaigns, cold emails, or other channels.
2. Update your CRM contacts
If you use a CRM (customer relationship management) software to manage your B2B leads and customers, you can import your LinkedIn search results to Excel and then upload them to your CRM database.
According to HubSpot, 22.5% of B2B data get deprecated every year. That is why it’s really important to maintain your CRM up to date.
By important LinkedIn data to your CRM, you can update your contact data, keep track of your interactions with them, follow up with them, and nurture them until they become loyal customers.
3. Find Candidates
If you are a recruiter, hiring manager, or employer, you can use LinkedIn to find and connect with potential candidates for your open positions.
When extract data from LinkedIn search results to Excel, you can build a list of qualified candidates that match your requirements and preferences.
You can then use this list to contact them via email campaigns, messages, or other channels
How To Export LinkedIn Search Results?
There are several ways to export LinkedIn search results to Excel, depending on your needs and preferences.
In this example we will use Phantombuster.
1. Go To Phantombuster
Phantombuster is an online tool that offers various automation and scraping features for LinkedIn and other platforms.
One of them is the LinkedIn Search Export Phantom, which allows you to scrape and export any list of search results from LinkedIn, whether leads’ profiles, companies, jobs, schools, or more.
To use this tool, you need to create a free account on Phantombuster and install the Phantombuster browser extension.
2. Copy-paste your LinkedIn search URL
Then, you need to copy and paste your LinkedIn cookie and your LinkedIn search URL into the Phantom configuration.
You can also customize the number of results per launch, the time between each page load, and the output spreadsheet name.
You can also set the Phantom to repeat to add new leads to your list daily.
3. Download your search results in CSV
Once you start the Phantom, it will automatically scrape and export the search results into a CSV file that you can download or import into Excel or Google Sheets.
In this file you will find:
- LinkedIn URL
- First name
- Last name
- Profile picture URL
- Current Job
- Connection Degree
- Location
- Share Connections
Basically all the information that is displayed on the search results page.
If you want more data like:
- Company name
- Company website
- Company size
- Emails
- Phone numbers
You will need to add 2 others steps to your LinkedIn search export process.
Let me show you.
4. Enrich search and find emails
Want to enrich your LinkedIn search results with more data from profile or company page?
Or contact information like email addresses and phone numbers?
To get a complete enrichment for your search, You will need to use other Phantoms on top of LinkedIn Search Export:
- LinkedIn Profile Scraper
- LinkedIn Company Scraper
To use these Phantoms, you must upload your CSV file with your LinkedIn search results or enter the profile URLs manually.
It will also give you the opportunity to find emails using Phantombuster or other email finder services.
The bad news?
You can only export 80 LinkedIn profiles per day with Phantombuster (150 if you have a Sales Navigator subscription)
This is one of the LinkedIn search export limit you can face.
Let’s see them in more details.
LinkedIn Search Export Limitations
Exporting LinkedIn free search engine results to Excel is a helpful way to organize and analyze the data.
However, there are some limitations that you should be aware of:
- The commercial use limit
- The daily export limit
- The search results limit
1. The commercial use limit
The commercial use limit on LinkedIn is a restriction set for users who utilize the platform for business purposes such as sales or recruitment.
The maximum number of searches a sales rep or a recruiter can make on the free LinkedIn search engine is around 300 per month
If you exceed this limit, you will see a message saying” You’ve reached the commercial use limit on search “.
This means that you will not be able to export any more search results until the next month.
This limit is imposed to ensure that LinkedIn’s resources are not overused by free users.
If a user exceeds the limit, they will have to upgrade to a LinkedIn premium account.
2. The daily profile export limit
So first, you are limited on the number of search you can make and export.
But that’s not all.
LinkedIn also has a daily limit on how many profiles you can export per day.
This limit depends on your LinkedIn account type and subscription level.
For example, if you have a free LinkedIn account, you can only export up to 80 profiles per day.
If you have a Sales Navigator account, you can export up to 150 profiles per day.
If you try to do more you might end up in LinkedIn jail.
Still, if you have 1000 search results it mean you will need between 6 and 13 days to enrich all these profiles.
This way too long.
(But I’ll show a solution for that in next part)
For now, let’s talk about the last limit:
The search results limit.
3. The search results limit
LinkedIn also has a limit on how many search results it displays for each search query:
100 pages of 10 results meaning 1000 search results maximum.
If you can access them, it means you can’t export them either.
That is clearly limiting your access to good leads or candidates profiles.
If you want to access more profiles beyond this limit, there are 2 techniques you can use.
Let’s see them right now.
How to export more than 1,000 results from a LinkedIn search?
If you want to export more than 1,000 results from a LinkedIn search, you can do two things:
- Split your searches into several chunks
- Use LinkedIn Sales Navigator
1. Split your searches into several chunks suing filters
One way to export more than 1,000 results from a LinkedIn search is to split your searches into several chunks using filters.
For example, if you want to export all the profiles of Head of Sales in the United States, you can divide your search into smaller segments based on:
- location
- industry
- company size
- experience
- etc.
Then, you can export each segment separately and combine them into one Excel file later.
This way, you can get more than 1,000 profiles in total without exceeding the search results limit.
2. Use LinkedIn Sales Navigator and Evaboot
Another way to export more than 1,000 results from a LinkedIn search is to use LinkedIn Sales Navigator and Evaboot.
LinkedIn Sales Navigator is the premium subscription service for sales that offers more advanced features and filters for finding and connecting with prospects on LinkedIn.
It displays 100 pages of 25 results for every search meaning 2500 results.
It also grants you access to unlimited searches, so you won’t be bothered by the commercial use limit.
Here is LinkedIn Sales Navigator tutorial in case you want to learn more about the tool:
Evaboot is another LinkedIn automation tool that allows you to scrape and export data from LinkedIn Sales Navigator searches.
With Evaboot you can export up to 2500 complete profiles par day.
Meaning for all your leads you get all these data points:
- LinkedIn Profile URL
- Job title
- Job description
- Company Website
- Company LinkedIn URL
- First name, Last name
- Lead Location
- Company Location
- Company Industry
- Company Size
- Exact number of employees in the company
- Years in position
- Number of connection
- Company Type
- Company creation date
- Company description
- Company Specialities (Keywords describing what the company is doing)
- If the profile is open or not
- Profile Picture
- Company Logo
The best part?
Evaboot also:
- Cleans your data
- Filters false positive in your search results
- Find and verify emails
If you are really taking LinkedIn prospecting seriously, my advice is that you take a Sales Navigator license.
It will make your life much easier.
How To Export Your LinkedIn Contacts?
If you want to export your LinkedIn connections, you don’t need to use the LinkedIn search. Go to the Settings page and then click the “Data privacy” tab. Then click the “Get a copy of your data”.
After that, tick the “Connections” checkbox and click on “Request Archive”.
You will receive an email containing all your LinkedIn contacts within minutes.
Can I Export Other Search Results from LinkedIn?
Yes. Besides exporting LinkedIn search results to Excel, you can also export other types of LinkedIn searches:
- LinkedIn Recruiter searches
- LinkedIn Job searches
- LinkedIn Sales Navigator searches
1. How To Export a LinkedIn Recruiter Search?
To export a LinkedIn Recruiter search you can use the LinkedIn Recruiter Search Export Phantom.
Copy and paste the LinkedIn Recruiter search URL and your LinkedIn cookies then Phantombuster will do the job.
It works exactly like the classic LinkedIn search export. Here is the data you will get:
- First name
- Last name
- Job Title
- Job Experiences
- Education
- Skills
If you want more data on these candidates you will need to complete your export with the LinkedIn Recruiter Profile Scraper Phantom.
2. How To Export a LinkedIn Job search?
If you want to export a LinkedIn job search to Excel, you can use Phantombuster’s LinkedIn Search Export Phantom.
Copy and paste the LinkedIn Job search URL and your LinkedIn cookies then Phantombuster will do the job.
Here is the data you will get:
- Job URL
- Job ID
- Company Name
- Job Title
- Company Logo URL
- Job Location
- Workplace Type (Remote, On-site, hybrid)
- Insights
- Applicant Count
- Is Promoted
This is a good way to find recruiting clients on LinkedIn. We made a whole video on this topic if you to learn more.
3. How To Export a LinkedIn Sales Navigator Search?
If you want to export LinkedIn Sales Navigator search results to Excel, you can use Evaboot.
Simply install the Evaboot Chrome Extension and you will see a new button “Export with Evaboot” on your Sales Navigator.
Evaboot will extract all this data:
- LinkedIn Profile URL
- Job title
- Job description
- Company Website
- Company LinkedIn URL
- First name, Last name
- Lead Location
- Company Location
- Company Industry
- Company Size
- Exact number of employees in the company
- Years in position
- Number of connection
- Company Type
- Company creation date
- Company description
- Company Specialities
- If the profile is open or not
- Profile Picture
- Company Logo
Evaboot will also clean the data.
You can choose to add verified professional emails in your choose the email option at launch.
Conclusion
In this article, we have shown you how to export LinkedIn search results to Excel using different methods and tools.
We have also explained why you may want to do this and what benefits you can get from it.
Exporting LinkedIn search results to Excel can be a great way to organize and analyze the data for various purposes and goals.
Whether you want to find leads, customers, candidates, jobs, or anything else on LinkedIn, exporting the data to Excel can help you save time and effort and achieve better results.
We hope this article has been helpful and informative for you. If you have any questions or feedback, please feel free to leave a comment below.
Disclosure
This content was partly written by AI (ChatGPT 4), I added my own perspective, fact-checked it and made sure it is helpful for you.
